Key Documents

• Academic
• SAM (Student Academic Management)
• Activity
• Activity Team Rota
• Safety
• Risk Assessments
• Fire Drill Record

Academic

SAM (Student Academic Management)

This documentation is currently stored on the Teaching Hub

Activity

Activity Team Rota

WIP

Safety

Risk Assessments

Risk Assessments are located in the Safety shared drive > Risk Assessments

Risk Assessments are separated into four distinct areas:

1. Campus - meaning the university campus where the ANGLO centre is based
2. Activities - meaning social activities that form the activity or social programme (e.g. sports, discos, karaoke)
3. Excursions - meaning trips the students take
4. Academic - meaning workshops, classes and exams

Risk Assessments for each area have two parts: part A and part B

Part A:

• is completed in a general way before the staff arrive at centre
• is updated to be specific to each centre by the SWO/WTS/AM/PM on arrival at centre, before students arrive
• is reviewed by Head Office staff in conjunction with the SWO/WTS/AM/PM before students arrive
• is communicated to centre staff

Part B:

• is completed by the SWO/WTS/AM/PM on a regular basis i.e. prior to each session to identify new and current risks relevant to each session
• is communicated to the relevant staff at the meeting point/team meeting and via ANGLO WhatsApp groups
• is then communicated to GLs and students by the relevant staff

Risk Assessment Documents

ANGLO's Risk Assessment documents are Google Sheets, accessible by all managers at each centre. Each centre has 5 documents:

1. Campus Part A
2. Activities Part A
3. Excursions Part A
4. Academic Part A
   and finally
5. Risk Log - this is the Part B document that is regularly updated and is considered a 'live' log of all risks in all areas of the centre's operations

The Risk Log document feeds all recorded risks back to the relevant Part A document to maintain clean records e.g. a risk in the Risk Log categorised as 'Academic', can be viewed in the Academic Part A document.
This approach means that there is only one document requiring regular updates.

Assessing Risks

ANGLO uses the following risk calculation:

Likelihood x Severity = Risk Rating

Likelihood and Severity are assessed on a scale of 1 to 3 (low to high) giving a Risk Rating of 1 to 9 (low to high). Low: 1-3, Medium: 4 or 6, High: 9

Risk Ratings that come out as High (7 to 9) must be reported to the Head Office team. This should happen automatically via the Risk Log document, but advice can always be sought from safeguarding@anglo.uk.com

Completing the Risk Assessment documents

The column headers in each document are straightforwards and self-explanatory. They are also very similar between the different risk area documents.

Each identified risk must occupy a new row i.e. one risk = one row

From left to right:

1. Session Date: Type the date for the session the risk is being recorded for e.g. 12/07/2026
2. Session Time: Type the start time for the session e.g. 09:00
3. Staff Member: Type your name and/or your role
4. Category: Select from Campus, Activity, Academic, Excursions (if the same rule applies to multiple areas, copy and paste the current row to the next one, when you are finished
5. Event(s): The specific event(s) the risk affects e.g. Workshop, Football, Disco
6. Additional risks/hazards for session: Type a short description of the risk/hazard identified
7. Likelihood: 1 to 3
8. Severity: 1 to 3
9. Risk Rating: Automatically calculated - you can't type in this cell
10. Who might be affected and how?
11. What action will be taken?
12. Staff informed when?
13. Students/GLs informed when?
14. Risks Communicated to Staff Via WhatsApp: Check the box once staff have been informed
15. Risk Assessment Completed: This box ticks automatically once all other information is complete

Fire Drill Record

Fire Drill Records are located in the Safety shared drive > File Record Turn {x}

Fire Drill Records must be prepared before a fire drill takes place. They must be distributed to and reviewed with the fire marshall(s).

Immediately after the evacuation the second part must be filled out.

Although ANGLO is mostly digital, in the case of fire drills it may be more practical to print out these records to be filled in by hand, then scanned and uploaded to the shared drive after the event.