Key Documents Information on the main documents found in Shared Drives that help to organise and run ANGLO centres Academic Documents for the Academic team SAM (Student Academic Management) This documentation is currently stored on the Teaching Hub Activity Documents for the Activity team Activity Team Rota WIP Safety Documents related to keeping people safe Risk Assessments Risk Assessments are located in the Safety shared drive > Risk Assessments Risk Assessments are separated into four distinct areas: Campus - meaning the university campus where the ANGLO centre is based Activities - meaning social activities that form the activity or social programme (e.g. sports, discos, karaoke) Excursions - meaning trips the students take Academic - meaning workshops, classes and exams Risk Assessments for each area have two parts: part A and part B Part A: is completed in a general way before the staff arrive at centre is updated to be specific to each centre by the SWO/WTS/AM/PM on arrival at centre, before students arrive is reviewed by Head Office staff in conjunction with the SWO/WTS/AM/PM before students arrive is communicated to centre staff Part B: is completed by the SWO/WTS/AM/PM on a regular basis i.e. prior to each session to identify new and current risks relevant to each session is communicated to the relevant staff at the meeting point/team meeting and via ANGLO WhatsApp groups is then communicated to GLs and students by the relevant staff Risk Assessment Documents ANGLO's Risk Assessment documents are Google Sheets, accessible by all managers at each centre. Each centre has 5 documents: Campus Part A Activities Part A Excursions Part A Academic Part A and finally Risk Log - this is the Part B document that is regularly updated and is considered a 'live' log of all risks in all areas of the centre's operations The Risk Log document feeds all recorded risks back to the relevant Part A document to maintain clean records e.g. a risk in the Risk Log categorised as 'Academic', can be viewed in the Academic Part A document. This approach means that there is only one document requiring regular updates. Assessing Risks ANGLO uses the following risk calculation: Likelihood x Severity = Risk Rating Likelihood and Severity are assessed on a scale of 1 to 3 (low to high) giving a Risk Rating of 1 to 9 (low to high). Low: 1-3, Medium: 4 or 6, High: 9 Risk Ratings that come out as High (7 to 9) must be reported to the Head Office team. This should happen automatically via the Risk Log document, but advice can always be sought from safeguarding@anglo.uk.com Completing the Risk Assessment documents The column headers in each document are straightforwards and self-explanatory. They are also very similar between the different risk area documents. Each identified risk must occupy a new row i.e. one risk = one row From left to right: Session Date : Type the date for the session the risk is being recorded for e.g. 12/07/2026 Session Time : Type the start time for the session e.g. 09:00 Staff Member : Type your name and/or your role Category : Select from Campus, Activity, Academic, Excursions (if the same rule applies to multiple areas, copy and paste the current row to the next one, when you are finished Event(s) : The specific event(s) the risk affects e.g. Workshop, Football, Disco Additional risks/hazards for session : Type a short description of the risk/hazard identified Likelihood : 1 to 3 Severity : 1 to 3 Risk Rating : Automatically calculated - you can't type in this cell Who might be affected and how? What action will be taken? Staff informed when? Students/GLs informed when? Risks Communicated to Staff Via WhatsApp : Check the box once staff have been informed Risk Assessment Completed : This box ticks automatically once all other information is complete Fire Drill Record Fire Drill Records are located in the Safety shared drive > File Record Turn {x} Fire Drill Records must be prepared  before a fire drill takes place. They must be distributed to and reviewed with the fire marshall(s). Immediately after the evacuation the second part must be filled out. Although ANGLO is mostly digital, in the case of fire drills it may be more practical to print out these records to be filled in by hand, then scanned and uploaded to the shared drive after the event.