Packed Meal Distribution
Staff and groups get packed meals for some excursions. Everybody gets packed lunches at weekends in most centres, and some groups get packed meals on arrival/departure
Packed meal distribution is usually carried out by the Activity team with supervision from the AM, PM and SWO
Procedure Overview
- Collect a list of groups from your AM/PM/SWO. This will tell you how many meals are required for each group
- Take spare paper and a marker so you can label meals
- Collect trolley/trays of packed meals from the canteen (ensure the total matches what you expect)
- Transport the trolley/trays to the distribution area (ask your AM/PM/SWO if you’re not sure where this is)
- Set aside packed meals for people with special dietary requirements - these should be labelled as such
- Count the paper bags into the right amounts for each group (taking into account the different types of sandwiches - ensure a fairly even distribution). Make sure to set aside packed meals for staff too
- Label each group clearly so when the group leader comes to collect, you know which is the right pile of bags
- Give the group leader their packed meals.⚠️ Don’t give packed meals to unaccompanied students
- Clear up the distribution area of any paper/empty bags etc
All special dietary requirements must be clearly indicated on the groups list. In case of any doubt regarding allergies/intolerances, consult the AM/PM/SWO and liaise with the relevant group leader
The groups list must also include staff as a group - at weekends residential teachers and those on time off may not be present in the canteen to collect their packed lunch in person
The overview above will be different for arrival; likely the AM/PM/SWO will ask for packed meals to be placed in fridges in the students' flats
The overview above will be different for departure; likely the AM/PM/SWO will ask for packed meals to be distributed at the coach pick up point
Dietary Requirement Abbreviations
V = Vegetarian
Vn = Vegan
LF = Lactose free
GF = Gluten free
H = Halal